Privacy Policy
Your privacy is important to us. This Privacy Policy explains how OfficeDNA collects,
uses, stores, and protects your personal and business information when you use our CRM,
HRMS, ERP, marketing, and automation tools. By accessing OfficeDNA, you agree to the
terms described in this Privacy Policy.
Information We Collect
OfficeDNA collects information to provide better services, optimize performance, and
enable business automation features. The types of data we collect include:
- Personal details such as name, email, phone number
- Employee records for HRMS features
- Customer and lead information stored in CRM
- Usage data, system logs, and analytics
- Marketing campaign data including email, SMS, and WhatsApp interactions
- Business details required for ERP and workflow automation
How We Use Your Information
OfficeDNA uses collected data to improve functionality, enhance user experience, and
streamline business processes. Your data may be used for:
- Managing leads, contacts, and customers
- Running marketing automation such as drip sequences and campaigns
- Enabling HRMS, payroll, attendance tracking, and employee management
- Generating reports, analytics, and insights for business performance
- Providing sales pipeline management and tracking sales activities
- Improving ERP processes to enhance operational control and efficiency
- Communicating updates, service notifications, and support messages
Data Security
We value the trust users place in OfficeDNA and take strong security measures to protect
your data. Our platform employs encryption, secure servers, authentication controls, and
monitoring systems to safeguard your information from unauthorized access.
Data Sharing and Disclosure
OfficeDNA does not sell or share your personal information with third parties except in
the following cases:
- When required by applicable laws or legal processes
- To trusted service providers who help operate our platform
- For integrations you explicitly authorize
- To prevent fraud, unauthorized access, or security risks
Third-Party Tools & Integrations
OfficeDNA integrates with third-party applications to enhance user functionality. These
external tools may collect data according to their own privacy policies. We are not
responsible for data handling practices of third-party services.
Cookies & Tracking Technologies
We use cookies and similar technologies to improve user experience, store preferences,
analyze trends, and optimize performance. Users can manage cookie settings through their
browser options.
Data Retention
Your data is retained as long as your account is active or necessary to provide services.
Upon termination, data may be archived securely or deleted based on legal and
operational requirements.
User Rights
Depending on your region, you may have rights to:
- Access and review the data stored about you
- Request correction or update of incorrect information
- Request deletion of data (where legally applicable)
- Object to the use of your data for marketing
- Withdraw consent for data processing
Children’s Privacy
OfficeDNA services are intended for business users and not directed toward children. We
do not knowingly collect data from individuals under the age of 16.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in technology,
regulations, or platform features. Continued use of OfficeDNA after changes indicates
acceptance of the updated policy.
Contact Information
If you have any questions regarding this Privacy Policy or your data, please contact our
support team through the official OfficeDNA website.